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By tijsterman , February 10, in Going Paperless. As there are quite a lot of Fujitsu scansnap users on this forum, I hope somebody can answer my question. The advantage of adding OCR are evident but for large piles of paper it takes quite some extra time.

It would be very helpful if there was a way to add OCR at a later date when it turns out that I indeed want to search the text or copy paste fragments of it. Does anybody know whether this is possible and how? Many thanks. It can then OCR them for you. There are of course a zillion other applications that will do this for you, but I am just pointing out some ways to do it with the software that came with your scanner.

I know it can work, but I haven't tried saving the results to see if it embeds the OCR'd info in the pdf or not. However, after scanning your pdf into a note, right click on the note and open with Adobe Acrobat.

Run the OCR command, and close the note and it will automatically save the OCR'ed version over the regular version in your note. I also like to see the archived PDF's in the original color schemes so I scan using "auto color detection". Currently I use the free version of Evernote, though despite my initial reservation, Evernote functions great, so I'll likely upgrade to the "yearly" option.

I initially hesitated to install Acrobat 9 Pro on my Mac due to the large amount of negative net chatter that I read. Instead I spent hours trying out various other OCR options. In the end, I installed Acrobat 9 Pro and found it works better than the others that I tried.

It's a robust program and comes free with the ScanSnap SM. One of the ways Acrobat 9 Pro is better than others that I've tried is its ability to OCR documents with multiple and inconsistent formatting. For example, some of my utility bills have headers with typical "to" and "from" info, usage charts that run the width of the document, narrow columns on one side of the document, additional tables of varying columns and rows and then paragraphs.

This is all on one standard letter size document. I can not say the same for the other programs. The odd thing is I don't really want to like Adobe Acrobat 9 Pro. I want to prefer a program developed by a smaller, leaner competitor. Yep, that's what I do. Which sounds like what you do Furthermore, I've discovered that this combined process is a lot faster than having snapscan do the OCR and then seperately allowing Acrobat to optimize.

The resultant file size is much smaller. After I have done all my tweaking, optimizing, page shuffling etc in this folder I save it as a "reduced size pdf" directly into my EN import folder. Therefore, it is my EN import folder which contains the final version of the pdf and not the "PDF holding" folder which is simply a transitional station.

I generally delete most of the files that are there but I back up the files in the import folder. I first scan all my documents to a folder I call "ScanSnap Temp". I manually rename every file using an intuitive naming scheme that looks something like this:.

My OCR is automatically set to do the following:. Right now I manually drag my files from "Optimized" into EN. That's right, I currently keep a separate copy of the PDF in this folder on my hard drive. At some point, I plan to delete this folder and to keep only my data in EN. For now, this is a safety measure until I resolve all issues, etc.

I'm also a very young EN user, as I started about seven weeks ago. Though, I did go premium after my first month. Things were travelling along happily until today when I discovered that my documents are being scrambled in the 'Optimize' process. A post on another forum describes the problem - it is like pages in a fax have overlapped. Another example is any blanks at the bottom of pages are filled in by content from the top of the page.

Using the OCR text recognition tool cause the same issue. Without close examination it is difficult to pick up the bizarre damage caused to the digital document.

I now have the difficult task of going back and determining when this damage to my digital archive commenced. Have observed the same problem. Using a SnapScan direct into EN. Don't know why, but would appreciate a solution. You need to be a member in order to leave a comment. Sign up for a new account in our community. It's easy! Already have an account? Sign in here. Now Available! Search In. By tijsterman , February 10, in Going Paperless fujitsu scansnap ocr. Recommended Posts.

Posted February 10, Hello all As there are quite a lot of Fujitsu scansnap users on this forum, I hope somebody can answer my question. Share this post Link to post. Posted February 12, Posted February 14, Posted March 15, That's what I do.

Posted March 22, Scan to high quality PDF 2. OCR in Acrobat Pro 3. Optimize in Acrobat Pro 4. Posted April 21, Posted April 22, Posted October 8, Another example is any blanks at the bottom of pages are filled in by content from the top of the page Unlike others on this forum it seems that 'Optimize Scanned PDF' is not doing OCR for me.

I have used Adobe's Acrobat Uninstaller tool and reinstalled the program. I am running OS X Has anybody had similar issues? Any help would be appreciated? Posted February 2, On 08 October at AM, baef47 said:. Create an account or sign in to comment You need to be a member in order to leave a comment Create an account Sign up for a new account in our community. Register a new account.

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Converting into Word, Excel, or PowerPoint Documents

It cannot perform text recognition for files created using Adobe Acrobat or other applications. The OCR function has the following features. Before performing text recognition, check whether the documents are suitable for text recognition by referring to the following guidelines:. The following parameters may not be reproduced as they are in the original document. It is recommended that you check the results of the text recognition in Word, Excel or PowerPoint and, if necessary, edit the data.


How to Use OCR with Your ScanSnap Scanner

Sometimes when you have a bunch of documents to scan, having to wait for the OCR to complete between each group of documents can feel like it is slowing you down. With the Fujitsu ScanSnap , there is a way to have OCR run in the background so that you can just keep feeding in your paper, and let the searchable PDF magic happen afterwards. This post will show you how. The first thing that you want to do is set up ScanSnap Manager.

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